Privacy Policy
- Information We Collect
1.1 Personal Information
When you register for our competitions or use our services, we may collect:
- Full name and contact information (email address, phone number, postal address)
- Educational institution or company affiliation
- Student ID number or employee identification
- Academic level, course of study, or professional designation
- Age and nationality (for eligibility verification)
- Team member information and roles
1.2 Competition Data
During competition participation, we collect:
- Decision sheets and strategic submissions
- Performance data and scores
- Communication records with organisers
- Payment information for registration fees
- Feedback and evaluation responses
1.3 Website Usage Information
We automatically collect certain information when you visit our website:
- IP address and browser type
- Pages visited and time spent on site
- Referring to website information
- Device and operating system information
- Cookies and similar tracking technologies data
2.
How We Use Your Information
2.1 Competition Management
We use your information to:
- Process registrations and verify eligibility
- Facilitate team formation and competition participation
- Evaluate performance and determine rankings
- Distribute prizes and certificates
- Provide competition-related support and assistance
2.2 Communication
We may use your contact information to:
- Send important competition updates and announcements
- Provide technical support and customer service
- Share information about future competitions and events
- Conduct surveys and gather feedback
- Send promotional materials about our services (with your consent)
2.3 Service Improvement
We analyse the collected data to:
- Enhance our website functionality and user experience
- Develop new competition formats and features
- Conduct research and analytics for educational purposes
- Ensure compliance with competition rules and regulations
3.
Data Sharing and Disclosure
3.1 Competition Partners
We may share your information with:
- Global Management Challenge international organisers
- Educational institutions participating in the competition
- Corporate sponsors and partners (with anonymised data)
- Third-party service providers supporting competition operations
3.2 Legal Requirements
We may disclose your information when required by:
- Kenyan data protection laws and regulations
- Court orders or legal proceedings
- Government authorities or regulatory bodies
- Protection of our rights and safety of participants
3.3 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections outlined in this policy.
4.
Data Security
We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include:
- Secure Socket Layer (SSL) encryption for data transmission
- Access controls and authentication systems
- Regular security assessments and updates
- Staff training on data protection procedures
- Secure data storage and backup systems
However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee the absolute security of your information.
5.
Your Rights
Under Kenyan data protection laws, you have the right to:
- Access: Request copies of your personal information we hold
- Correction: Request correction of inaccurate or incomplete information
- Deletion: Request deletion of your personal information (subject to legal obligations)
- Portability: Request transfer of your data to another organisation
- Objection: Object to processing of your personal information for marketing purposes
- Withdrawal: Withdraw consent for data processing where consent is the legal basis
To exercise these rights, please contact us using the information provided in the Contact section below. We will respond to your request within 30 days.
6.
Cookies and Tracking Technologies
Our website uses cookies and similar technologies to enhance user experience and analyse website traffic. Types of cookies we use include:
- Essential Cookies: Necessary for website functionality
- Analytics Cookies: Help us understand how visitors use our website
- Functional Cookies: Remember your preferences and settings
- Marketing Cookies: Used to deliver relevant advertisements (with your consent)
You can manage cookie preferences through your browser settings. However, disabling certain cookies may affect website functionality.
7.
Third-Party Links
Our website may contain links to third-party websites, including social media platforms, partner organisations, and educational institutions. We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party websites you visit.
8.
Data Retention
We retain your personal information for as long as necessary to:
- Fulfil the purposes outlined in this privacy policy
- Comply with legal obligations and regulatory requirements
- Resolve disputes and enforce agreements
- Maintain historical competition records for research purposes
Generally, we retain participant data for a period of seven (7) years after competition completion, unless longer retention is required by law or you request earlier deletion.
9.
International Data Transfers
As part of the Global Management Challenge network, some of your information may be transferred to and processed in countries outside Kenya, including the United Kingdom and other participating countries. We ensure appropriate safeguards are in place to protect your information during such transfers, including adequacy decisions and standard contractual clauses.
10.
Children’s Privacy
Our services are primarily designed for university students and corporate participants. We do not knowingly collect personal information from individuals under 18 years of age without parental consent.
11.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or service offerings. We will notify you of any material changes by:
- Posting the updated policy on our website with a new “Last Updated” date
- Sending email notifications to registered participants
- Providing prominent notice on our website
Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.
12.
Contact Information
For any questions, concerns, or requests regarding this Privacy Policy or your personal information, please contact us: info@gmckenya.com